Kearns Arts Meeting Notes 8/26/2026

Kearns Arts Meeting Aug. 26, 2026

Attendees:

  • Gray Thomas
  • Wendy Bean
  • Miranda Giles
  • Cache Dexter
  • Jackie Martin
  • Danielle Sanchez
  • Dan Sanchez
  • Kaylene Martinez

Agenda:

Organizational structure

  • 501c3 non profit status and requirements discussion
    • Given the current budgetary restrictions of the city, it may not have the infrastructure to hire individuals to run an arts program for the city so it may be best to start a non-profit organization.
  • Non-profit checklist
  • Discussion about creating a board now, then amend as needed.
  • Discussion of time commitments. Meetings would be kept to one-hour per month.
  • Discussion about connecting with the city council. The city council will be invited to make recommendations and nominations for their districts upon openings. General consensus that the group should operate with some independence.
  • Overview of positions on the board
  • Overview of potential bylaws
    • Discussion about board members and how the are selected to be on the board.
      • Board members responsible for new board members
      • Gray will create a form for individuals interested in being a member
      • Board will be a minimum of five and a maximum of nine, with at least one member from each district
      • The number may increase to allow others to join
      • Members of the board should have no relation
    • City input welcome
      • Caution against potential overreach by the city
    • Conflict of interest will be prepared and provided for board input
    • Though voting is limited to board members, the community is invited to attend meetings and provide input
    • Communications position will be added to the list of board member appointments
    • The group proceeds to pass a motion to add attending individuals interested in joining as board members.
    • Nominations for positions:
    • Board Members:
      • Wendy Bean – Deputy Chair– District 4
      • Miranda Giles – Treasurer – District 2
      • Jackie Martin – Communications – District 2
      • Danielle – Secretary – District 4
      • Kaylene – District 1
      • Gray – Chair – District 3
    • Coordination with city council
  • Days to meet: Wednesdays
    • 2nd Wednesdays
    • Gray will arrange a space at the library
  • Current needs
    • Website
    • Arts calendar
    • General plan
    • Community resources inventory
    • Kearns artist directory
    • Kearns art survey
      • Kearns arts survey out.
        • Put this on Drive
        • Gray to review how to add all members to the drive
        • Survey close: 10/30
    • Monthly newsletter
      • FB Page for story project is out
        • Story
      • FB for Kearns Arts
      • Program vs. Project
      • Program supports program
      • Webpage
      • Newsletter
  • Current projects
    • My Kearns History
      • Plan
      • Resources
      • Assistance
    • Mayor suggestion: basketball court mural
      • Plan
      • Resources
      • Assistance
    • Any other arts ideas
      •  
  • Other items:
    • Move meetings to monthly


Action items:

TaskOwnerDue by
Submit articles of incorporation  Gray9/9/2026
Survey LaunchMiranda8/31/2026
Create outreach for survey Social postsFlyersEmailJackie8/31/2026
Generate QR Code for surveyDanielle8/31/2026
Outreach to Meridene 8/31/2026
My Kearns Story Events PlanMiranda9/9/2026
Research grant application for My Kearns StoryMiranda9/9/2026
Share template for program proposalGray9/9/2026
Would Cache like assistance with pushing Eat a Cookie With Me?  

Published by Gray

Gray is best known for crumpling up paper into a ball and throwing it behind him. This paper contains words, like a love note, or an apology (or both), the syntax of which he is never be quite satisfied with. He has fallen in love and apologized so many times that the living room and dining room of his apartment have become completely covered with paperballs. He refuses to carry them to the garbage, because he likes to be reminded of failure. There are enough paperballs to completely cover the entire floor of his apartment 5 feet deep. He has a fondness for jumping off of furniture and into the balls, swimming through them from one room to another. This activity reminds him of leaping into leaves in Autumn. Sometimes he writes love letters to the apology letters, and sometimes he writes apology letters to the love letters. Once the collection of paperballs reach the ceiling, Gray will be forced to rent another apartment. He will still he maintain the original apartment with the paperballs. He'll continue returning to it until he can discover the perfect way of saying "I love you, I'm sorry." See more of Gray's writing at graypoetry.com

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